Academic Policy and Programs

The Academic Policy & Programs (APP) team provides professional advice on academic policy formulation and support for program development.

Team members

Rowena Bower

Senior Manager
Academic Policy and Programs and
Student Complaints and Greviance Resolution

Carole Tate

Manager
Secretary, Academic Board Standing Committee
Secretary, Teaching and Learning Committee

Louise Wilson

Coordinator (Acting)
Secretary, Committee for Academic Programs Policy
Academic program approval

Diego Rodriguez Perez

Team Leader
Secretary, Programs Sub-Committee

Malena McNamara

Team Leader
Assistant Secretary, Academic Board

Erica Ward

Senior Administration Officer
Special Projects - TEQSA re-registration
Assistant Secretary, Academic Board Standing Committee

Viola Temple-Watts

Administration Officer
Assistant Secretary, Teaching and Learning Committee

Michelle Coorey

Administration Officer
Assistant Secretary, Programs Sub-Committee

Alexandra Reeves-Ackerley

Administration Officer

Lachlan Macintosh

Administration Officer

Madeline Ko

Rotational Administration Officer

Key responsibilities

Secretariat support

Provide secretariat support to the Academic Board and its committees: Academic Board Standing Committee (ABSC), Teaching and Learning Committee (TLC), Committee for Academic Programs Policy (CAPP), Programs Sub-Committee (PSC), Assessment Sub-Committee (ASC).
Provide support and guidance for secretaries of working parties and working groups established to progress the business of the Academic Board and its committees.
Manage academic discussion papers, benchmarking and desktop research to support the business of the committees of the Academic Board.
Provide guidance for secretaries with setting up and maintaining SharePoint sites for committees and working parties, management of committee membership and scheduling meeting dates.
Maintain online training for committee secretaries: Committee support and secretariat support training guide. Tailored face-to-face training can be provided, if required.
Maintain and advise on the use of committee templates for agendas, minutes, and for the management of meeting structure and follow-up.
Manage induction and provide advice for Committee Chairs, as required.

Academic program approval

Manage the University’s academic program approval process, including providing advice and guidance for faculties and other stakeholders.
Design and publish program approval forms.
Coordinate formal approval of program development proposals by the Vice-Chancellor with advice from the relevant senior executives.
Provide advice on the development of program rules and manage approval.

Program management

Administer applications for student income support for masters by coursework programs, including coordinating with faculties and liaising with the Department of Social Services.
Configure program and plan information in the student management system (SI-net) and respond to queries.
Coordinate and display approved program rules on the Programs and Courses website.
Coordinate and display dual degree planners on the Programs and Courses website.

Academic governance

Provide advice and support for the University’s academic governance system and processes relating to academic policy and academic program approval.
Liaise with Planning and Business Intelligence (PBI) to support government program reporting requirements, including preparing and reviewing the annual campus file.
Manage nominations and approval of the award of University Medals.

Compliance and policy

Manage program compliance as referenced in the Australian Qualifications Framework (AQF).
Liaise with regulatory bodies in relation to the University’s compliance, regulation and registration processes (e.g. TEQSA, ASQA, ESOS Act and CRICOS).
Manage annual review of UQ compliance with requirements of the TEQSA Higher Education Standards Framework.
Manage cyclical review, currency and advice relating to academic policies in the Policy and Procedures Library.
Manage annual review of UQ programs listed in PRISMS and on the CRICOS register.

Reviews

Publications

Maintain program and course information display on the Programs and Courses website.
Review program content in official University publications, including the UQ Guides.
Provide administrative support for Future Students and Programs and Courses websites, including assistance with enquiries, feedback and updating relevant information on SI-net for website display.
Advise on Academic Calendar variations, approve and publish.
Maintain Academic Board website.
Update the ACIR (Australian Course Information Register) database.