Academic Policy and Programs

The Academic Policy and Programs (APP) team provides professional advice and support for teaching and learning activities including academic policy formulation and review, support for program development and approval, and ensuring the University meets its regulatory requirements in these areas.

Team members

Rowena Bower

Associate Director, Student Conduct and Integrity

Louise Wilson

Manager
Secretary, Academic Board Standing Committee
Secretary, Indigenous Learning Sub-Committee
Secretary, Teaching, Learning and Student Experience Committee

Malena McNamara

Coordinator
Secretary, Committee for Academic Programs Policy

Ella Schutt

Project Communications Coordinator

Diego Rodriguez Perez

Team Leader
Assistant Secretary, Academic Board

Michelle Coorey

Senior Administration Officer
Assistant Secretary, Academic Board Standing Committee

Caleb Wong

Senior Administration Officer
Assistant Secretary, Digital Learning Sub-Committee

Sarah Davidson-Flint

Administration Officer
Assistant Secretary, Coursework Admission Standards Sub-Committee
Assistant Secretary, Indigenous Learning Sub-Committee

Jennifer Stevens

Administration Officer
Assistant Secretary, Teaching, Learning and Student Experience Committee

Carlene Santamaria

Administration Officer
Assistant Secretary, Committee for Academic Programs Policy

Fiona Hennig

Administration Officer
Assistant Secretary, Assessment Sub-Committee

Shirin Mirshafiei

Administrative Assistant (Rotational)

Key responsibilities

Committee support

Provide secretariat support to the Academic Board and several of its committees:
- Academic Board Standing Committee (ABSC)
- Teaching, Learning and Student Experience Committee (TLSEC)
- Committee for Academic Programs Policy (CAPP)
- Programs Sub-Committee (PSC)
- Coursework Admission Standards Sub-Committee (CASSC)
- Indigenous Learning Sub-Committee (ILSC)
- Assessment Sub-Committee (ASC).
Provide secretarial support to working parties and working groups established to progress the business of the Academic Board and its committees.
Prepare discussion papers, benchmarking and desktop research to support the business of the committees and working parties/groups of the Academic Board.
Provide guidance and training, including the preparation of agendas and minutes, setup and maintenance of SharePoint sites for committees and working parties, management of committee membership and meeting administration

Academic program approval

Program management

Review and publish program and plan information in the University's curriculum management system (Jac), complete related configuration processes in SI-net, and respond to queries.
Review and publish approved program requirements for display on the Study website and Programs and Courses.
Administer applications for student income support for masters by coursework programs, including coordinating with faculties and liaising with the Department of Social Services.

Academic governance

Policy and compliance

Manage program compliance under relevant external and internal requirements, eg:
- Australian Qualifications Framework (AQF)
- The University's Program Design Policy, Program Design Procedure and Program Approval Procedure.
Manage and advise on the cyclical review and currency of Teaching and Learning (T&L) policies and procedures in the Policy and Procedures Library (PPL).
Coordinate approval of Teaching and Learning policy/procedure amendments by the relevant approval authority.
Manage the annual review of UQ's compliance with the requirements of the Higher Education Standards Framework (Threshold Standards) 2021.
Liaise with regulatory bodies in relation to the University's compliance, regulation and registration processes, such as:
- Tertiary Education Quality and Standards Agency (TEQSA)
- Australian Skills Quality Authority (ASQA)
- Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS)
- the Education Services for Overseas Students Act (ESOS Act).

Publications

Maintain program and course information on Programs and Courses.
Review program content in official University publications, including the UQ Guides.
Provide administrative support for Study at UQ and Programs and Courses, including assistance with enquiries, feedback and updating relevant information in Jac / SI-net for website display.
Advise on Academic Calendar variations, approve and publish.
Maintain Academic Board website.
Update the Australian Course Information Register (ACIR) and Open Universities Australia.