Supervisor Roles and Start Times

Start Time: 60 minutes prior to the exam

Pick Up Window: 15 minutes prior to start time 

Arrive to: 

• St Lucia: Level 2, JD Story Story Building

• Gatton: NW Britton Annexe

Responsibilities:

After sufficient experience as an Assistant Supervisor, exam supervisors may be trained as Chief Supervisors. In addition to all the duties of an Assistant Supervisor, the Chief supervisor's duties include:

• mark and reconcile the student roll;
• accurately reconcile completed exam scripts for collection by academics or return to Examinations;
• allocate Assistant Supervisors to areas/sections of responsibility in the examination room;
• accurately complete written reports on the conduct of each examination;
• contact academics and/or Examinations with queries or corrections on examination papers;
• communicate with Examinations through Microsoft Teams using an iPad device or a PC;
• oversee and operate basic AV equipment and computers in examination venues; and
• Other duties as reasonably directed by the Senior Administrative Officer, Examinations. 

Start Time: 45 minutes prior to the exam

Arrive to: The exam venue on your roster

Responsibilities:

Work at the direction of the Senior Tech Assistant and/or Chief Supervisor to ensure the efficient and effective conduct of digital on-campus examinations including:

• all duties of the Assistant Supervisor listed above
• set up and prepare electronic equipment and devices for digital examinations
• employ troubleshooting protocols to address minor technical issues on students' devices as needed
• report technical issues promptly using a personal smartphone during exam sessions
• Other duties as reasonably directed by the Chief Supervisor or Senior Administrative Officer, Examinations. 

Tech Assistants will be allocated to exams delivered in Inspera Assessment using Safe Exam Browser. 

Examplify Assistants will be allocated to exams delivered in ExamSoft using Examplify (UQ Medicine only).

Start Time:

• Senior Tech Assistant / Senior Tech (Coach): 60 minutes prior to the exam

• Senior Tech AEA Assistant: 45 minutes prior to the exam 

Arrive to: The exam venue on your roster

After sufficient experience as a Tech Assistant, exam supervisors may be trained as Senior Tech Assistants. In addition to all the duties of a Tech Assistant, the Senior Tech Assistant's duties include:

• resolve complex technical issues escalated by Tech Assistants
• escalate any technical issues that are unable to be resolved to the Examinations team
• ensure that student who experience delays caused by unforeseen technical issues are granted additional incident time
• maintain acccurate reporting of technical issues experienced in an examination
• provide coaching and direction to Tech Assistants in the exam room

Senior Tech (Coach) will be responsible for coaching new Senior Tech Assistants.

Senior Tech AEA Assistant will be responsible for fulfilling the duties above for all students in your rostered building. You will also fulfill the responsibilities of an AEA Assistant.

Alternative Exam Arrrangement Supervisors (various)

Appointment to the role of Alternative Exam Supervisor is by invitation only by Examinations section. Specialised training is provided.

Start Times may vary:

• If you have exams prior to an admin shift: Arrive once your exam has finished.

• If you do not have exams prior to an admin shift: Arrive at the time listed as the 'Exam Start Time' on your roster

Arrive to: The exam venue on your roster

• This will usually be the JD Story Building, Level 2 exams office.

Admin Assistant (HEW 3) duties may include:

• Preparing and coordinating examination papers and packs
• Delivering exam papers to schools
• Setting up and packing down exam venues

Admin Officer (HEW 5) duties may include:

• Reviewing and assessing deferred examination requests